Baptist church management software that puts a name on every visitor card
Each card from Sunday becomes a welcome text that afternoon and a call for one named deacon or volunteer within 48 hours. Passport works alongside Breeze or Planning Center, so the church office keeps the database it knows.
- 30-day free trial, no charge today
- Cancel a monthly plan anytime
- Most churches are live in under 30 minutes
Where do visitors fall through in a Baptist church’s week?
Between the Sunday School hour, the invitation, visitation night and Wednesday supper, a guest crosses paths with a dozen people. Here is the same week with one record following them.
Sunday
- 9:45 AM
Sunday School hour
A couple visits an adult class before the service. The teacher welcomes them, and the class roll has no line for guests.
A QR welcome card on the classroom door lets them fill in a connection card on their phone.
- End of the service
The invitation
Someone comes forward during the invitation to ask about baptism or to rededicate their life.
The decision is recorded against that service, with who spoke with them, and tracked until it is followed through. (Plus)
- 9:45 AM
Sunday afternoon to Tuesday
- Within 48 hours
A welcome, then a call
The visitor card went into the offering plate and won’t reach the office until Monday’s count.
A welcome text goes out Sunday afternoon, and one named deacon or volunteer gets the call.
- Within 48 hours
Midweek
- Visitation night
Out the door with a list
Your visitation team heads out with names someone typed up from Sunday’s cards.
Each volunteer has their assignments on their phone, and marking one complete closes it for the whole team.
- Wednesday night
Supper and prayer meeting
The family comes back for Wednesday supper, and nobody connects their faces to Sunday’s card.
If you take attendance in Passport or Breeze, Passport sees they came back and updates their follow-up.
- Visitation night
The next Sunday
- 9:45 AM again
A seat in a class
Their best next step is a Sunday School class, if someone remembers to invite them.
Their Guest Journey keeps going until they are connected to a class, group or ministry.
- 9:45 AM again
Names and times are examples. Your church sets when texts go out and who gets each assignment.
What is Baptist church management software?
Baptist church management software keeps a church’s members, classes, giving and attendance in one place, and the most useful kind also follows up visitors. Passport turns each visitor card into a welcome text and a care assignment for a named deacon or volunteer within 48 hours, then keeps following up until the guest joins a Sunday School class, group or ministry.
Fewer guests hear back than churches think. Only 21% of church switchers say a welcoming team contacted them when they visited their current church, down from 28% in 2006.
The card in the offering plate
Visitor cards go in with the offering, get counted on Monday and are handed to whoever does follow-up. By the time someone calls, it’s Thursday, and the family may already have tried another church on Wednesday night.
A deacon ministry with no shared list
Names get divided up on Sunday night by phone or in a group text, and nobody can see who was actually called. Some guests get three calls and some get none. Passport gives every guest one named owner and shows the whole team what is still open.
Guests who start in a Sunday School class
A guest who visits a class instead of the service often never reaches the church office. A QR welcome card on the classroom door puts them into the same follow-up as everyone who came to the service.
What will your deacons and church office use?
Real screens from the live demo: the card guests fill in, the inbox where their replies land, and the report that shows who made it into a class.
A visitor card on their phone
Guests scan your QR welcome card and answer three short questions: their name, how to reach them, and whether this is their first visit.
Replies land in one shared inbox
When a guest texts back, the reply arrives in an inbox your follow-up team shares, with the guest’s profile one click away.
Who made it from a first visit into a class
The visitor journey report counts guests at each step, from first visit to return visit to enrolled in a class, and flags the biggest drop-off. Part of Plus.
Which plan does a Baptist church need?
If your office runs on Breeze or Planning Center, start with Companion. It adds guest follow-up and leaves your records where they are. Choose Plus to run Sunday School, giving and check-in in Passport too.
Twelve monthly payments of Companion come to $588. If one household that gives $2,738 a year stays because someone called that week, it covers the cost several times over.
Monthly plans can be cancelled anytime, and your data stays exportable if you ever leave.
- 30-day free trial, no charge today
- Cancel a monthly plan anytime
- Most churches are live in under 30 minutes
| If your church needs | Plan | Monthly |
|---|---|---|
| Door-to-door outreach in your neighborhood, with prospect cards | GoReach | $9.95/mo |
| Visitor cards, welcome texts and a named person on every follow-up call | Companion | $49/mo |
| Keeping Breeze: new guests added back into Breeze, and attendance read from it | Companion | $49/mo |
| Sunday School classes, small groups and ministries | Plus | $69/mo |
| Decisions from the invitation, recorded and followed through | Plus | $69/mo |
| Kids check-in, online giving, pastoral care visits and service planning | Plus | $69/mo |
| Up to 5 campuses | Pro | $99/mo |
Each plan includes everything in the one before it: GoReach, then Companion, then Plus, then Pro. Texts and emails are billed per message, and yearly billing costs less than twelve monthly payments.
Questions Baptist pastors and church offices ask
About Sunday School, Breeze, volunteers and price. The live demo answers the rest.
It depends on what isn’t working. If your records and giving are fine but visitors drift away, add guest follow-up: Passport Companion ($49/mo) runs alongside Breeze or Planning Center. If you want Sunday School classes, giving, check-in and follow-up in one system, Passport Plus ($69/mo) runs the whole church.
Yes. Passport works the same way whatever your convention or association. Southern Baptist, Independent Baptist, Missionary Baptist and Free Will Baptist churches can all use it, and you write your own welcome texts and care tags so the wording sounds like your church.
Yes, on Plus. Set up each Sunday School class as a class or group, keep its roster and attendance, and see which guests have joined one. On Companion, Passport reads the attendance you already take in Breeze or Planning Center Check-Ins to see which guests came back.
Each visitor card becomes a guest in Passport. A welcome text goes out from the church, one named deacon or volunteer gets a care assignment within 48 hours, and a Guest Journey keeps sending texts, emails and follow-up tasks until the guest is connected to a class, group or ministry.
Yes. Import your people, tags, events and attendance history from Breeze. While the connection is set to keep Breeze updated, each new guest Passport captures is added to Breeze, matched to anyone already there so nobody is entered twice. If you take attendance in Breeze, Passport reads it from the Breeze events you match to your services, so it knows when a guest comes back. Companion ($49/mo) is the plan for churches that keep Breeze.
Volunteers see a short list of the guests assigned to them, on a phone or a computer, and mark each call complete when it’s done. Passport has iOS and Android apps. Most churches are live in under 30 minutes, and the church office does the setup.
GoReach is $9.95/mo, Companion is $49/mo, Plus is $69/mo and Pro is $99/mo. Each is one flat price for the church, staff seats are unlimited from Companion up, and texts are billed per message. Every plan starts with a 30-day free trial and no charge today.
Put a name on every visitor card this Sunday
Start a 30-day trial alongside Breeze or Planning Center, or open the live demo and follow one guest through their first week.
- 30-day free trial, no charge today
- Cancel a monthly plan anytime
- Most churches are live in under 30 minutes