Passport vs ChurchTrac
ChurchTrac is one of the most affordable church management systems on the market — trusted by 10,000+ churches since 2004. But affordable admin tools don't solve visitor retention. Passport is purpose-built for the one thing ChurchTrac doesn't do: turning first-time guests into engaged members.
How pricing compares
ChurchTrac is known for low starting prices. Here's how the two platforms compare as your church grows.
ChurchTrac starts lower, but Passport includes visitor retention, a mobile app, and group pathways that ChurchTrac doesn't offer at any price.
Feature comparison
Where the two platforms differ — and where they overlap.
| Feature | Passport | ChurchTrac |
|---|---|---|
| Visitor retention focus | — | |
| Purpose-built newcomer journey | — | |
| Attendee & visitor portal | — | |
| QR guest capture | Check-in only | |
| Gift cards for first-time guests | — | |
| Consumer mobile app | — | |
| Pricing model | Flat $9.95–$99/mo | Database-size based |
| Starting price | $9.95/mo | $5/mo |
| Groups & fellowship | ||
| Online giving | Via Stripe | |
| Volunteer scheduling | ||
| Child check-in | ||
| Accounting integration | — | |
| Multi-site support | Planned | |
| Breeze integration | — | |
| Third-party integrations | Breeze, Stripe | Mailchimp, SendGrid, Stripe |
One retained family pays for a year of Passport
ChurchTrac tracks your members. Passport helps you keep them.
If Passport helps you retain even one family per year, it pays for itself 10× over.
Which tool is right for you?
ChurchTrac and Passport serve different purposes. Here's how to decide.
Choose Passport if…
Your biggest challenge is that first-time visitors don't come back. Passport gives you a purpose-built newcomer journey: a mobile-first visitor portal, QR guest capture, gift card incentives issued at intake, and structured group pathways. At $9.95–$99/month flat — no database-size scaling — it's designed for churches that want to grow through retention, not just track the people they already have. Pair it with Breeze for a complete stack at a fraction of what larger platforms charge.
Choose ChurchTrac if…
You're a small church on a tight budget that needs basic admin tools — member directory, attendance, giving, and accounting — and visitor retention isn't your primary concern yet. ChurchTrac's $5/month entry point is among the lowest in the market, and it covers traditional church administration well. When retention does become a priority, Passport is there to fill that gap.
Frequently asked questions
Common questions from churches comparing ChurchTrac and Passport.
ChurchTrac starts at $5/month for their smallest database tier. As your church grows and you add more people records, the price increases — mid-size churches typically pay $30–$80/month. Passport starts at $9.95/month with no database-size limits on any plan.
ChurchTrac supports CSV export. You can export your people data and import it into Passport. For the smoothest experience, many churches use Breeze as their ChMS and layer Passport on top for visitor retention — Passport's native Breeze integration makes this seamless.
Not yet. Passport is purpose-built for visitor retention and member engagement. If you need full ChMS features like accounting integration or pledge management, you may want to keep ChurchTrac or pair Passport with Breeze (native integration included).
Passport is built around a single mission: turning first-time visitors into engaged members. That means a mobile-first visitor portal, QR-based guest capture, gift card incentives issued at intake, and structured group connection pathways. ChurchTrac is a traditional ChMS focused on administration — it doesn't have a visitor retention layer.
Yes. Passport includes a native iOS and Android app — a mobile-first portal where visitors and members can check in, explore groups, track their journey, and stay connected. ChurchTrac does not offer a native congregant-facing mobile app.
Ready to stop losing visitors?
ChurchTrac tracks your church. Passport grows it. Try Passport free — no credit card required, no database-size limits, no strings attached.
See also: Passport vs Planning Center → · Passport vs Breeze → · Passport vs Rock RMS →